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Prerequisites

You can get a birth certificate if you:

• are at least 16 years old and
  • are the person to whom the birth certificate refers or whose
  • Spouse or life partner (within the meaning of the Registered Life Partnership Act) or their
  • ancestor or descendant or their
  • Siblings with legitimate interests.

• Other persons, including close relatives such as aunts or uncles, will only receive a certificate if they can credibly demonstrate a legal interest (for example, through a letter from the probate court).

Documents required

• Your identity card or passport (if you apply for the birth certificate in writing, a copy),
• If an authorized person applies for or collects the birth certificate:
  • written authorization from the authorized person,
  • Your identity card (original or copy) or
  • Passport (original or copy) and
  • the identity card or passport of the authorized person
• for other people:
  • where appropriate, proof of their legal interest

Please note

Every birth of a child must be registered in Germany. The birth is certified and registered in the birth register. After this registration, you can apply for birth certificates.

If you no longer know the place of birth, please write to the General Register of Hamburg's Registry Offices. They can determine which registry office registered the birth.

For birth certificates from births more than 110 years ago, please contact the Hamburg State Archives (see links).

For civil status events (birth, marriage, death) registered in a Hamburg registry office since 2009, additional certificates can be issued at all Hamburg registry offices. These certificates are marked "Certificate pursuant to Section 67, Paragraph 3 of the Civil Status Act." Please note that these certificates are not recognized abroad. For such purposes, please use certificates issued by the originally responsible registry office.

If the place of birth is outside Germany, the birth can be registered at the Registry Office I in Berlin.

Civil status certificates contain personal data, so their issuance is subject to data protection restrictions.

Deadlines

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Procedure

You apply for the birth certificate at the responsible authority.

You can apply for the certificate electronically online.

• Use the online service "Certificate Request".
• You will be guided through the application process.

You can apply for the certificate in person:

• You go to the responsible authority.
• You will need to present your identity card or passport for identification purposes.
• You usually pay the fee cashlessly at the registry office.

You can apply for the certificate in writing by mail, email or fax:

• You send an informal letter to the responsible authority asking them to issue you a birth certificate.
• Your letter should contain the following information
  • Name first Name
  • Date and place of birth
  • Surname, first name of parents
  • if known: registry office and registration number
• Please enclose a copy of your identity card or passport with the letter.
• You will receive the certificate and a fee notice by mail.
• You pay the fees.

Processing time

• Processing usually takes 2 to 10 days.


• If you appear in person, you will receive the certificate immediately if the register is already electronic.

Fees

• 18.00 EUR per certificate


• 8.00 EUR for each additional certificate in the same processing step


• Certificates for pension purposes are free of charge

Legal remedies

If the issuance is refused, you can submit an application for a court order to the Hamburg District Court, Sievekingplatz 1.

Legal basis

Section 55 paragraph 1 number 4 of the Civil Status Act (PStG)







§ 59 Civil Status Act (PStG)







§ 62 Civil Status Act (PStG)







§ 50 Civil Status Ordinance (PStV)