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Replacing an individual operating permit after loss

If your vehicle's individual operating permit has been lost or stolen, you must apply for a new operating permit from the manufacturer. This, in turn, requires a certificate of clearance.

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Detailed description

Vehicles that are exempt from registration require a vehicle type approval to obtain an official license plate or an insurance license plate. If the vehicle type approval is no longer available, a replacement certificate must be applied for from the manufacturer.

To do so, you must first apply for a certificate of clearance from the State Department of Transport. This certifies that there are no known vehicle defects and that the vehicle's operating license has not been revoked by the vehicle registration authority. The manufacturer or an officially recognized expert can then issue a replacement operating license.

 

Information

Prerequisites

  • The vehicle is located in Hamburg. If the vehicle was purchased outside of Hamburg, the clearance certificate must be applied for at the local registration authority.

Documents required

  • valid identity card or passport with current registration certificate
  • Proof of ownership (invoice or purchase contract)
  • written, informal declaration of loss
  • In case of theft: report to the police

Please note

If the manufacturer no longer exists, a report pursuant to Section 21 of the Road Traffic Licensing Regulations (building inspector's report) is required. With this report, the State Transport Authority will issue you with an operating license.

Deadlines

no

Procedure

  • Book an appointment online.
    • On our website for booking appointments, select the category "Vehicle registration"
    • Then book "Application for new vehicle documents after theft or loss"
    • You will receive an email. Confirm your reserved appointment using the link in the email.
  • Please bring all necessary documents and the appointment confirmation with you to your appointment at the LBV.
  • Scan the QR code on your appointment confirmation using the scanner on site.
  • Take a seat in the waiting area. You will be called by your call number.
  • You will receive the certificate of clearance. With this certificate, you can now have the replacement document issued by the manufacturer or an officially recognized expert.

Processing time

Your request will be processed directly on site.

Fees

10,20 EUR

Legal remedies

Contradiction

Legal basis

§ 5 Road Traffic Act (StVG) (loss of documents and license plates)





§ 21 Road Traffic Licensing Regulations (StVZO)





§ 13 EG-FGV





§ 19 StVZO


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Keywords: Clearance certificate for obtaining a replacement operating permit Replacement operating permit, clearance certificate

Last updated: 28.10.2025