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Prerequisites

• The death was recorded in the German death register.
• You are the last spouse or
• You are the last life partner within the meaning of the Registered Life Partnership Act or
• You are an ancestor or descendant of the deceased person or
• You are a sister or brother with a legitimate interest or
• They are part of the close relatives, for example aunts and uncles, who can credibly demonstrate a legal interest, for example through a letter from the probate court.
• You are at least 16 years old.

Documents required

• Identity card or passport
• Proof of kinship, such as
  • birth certificate
  • Marriage certificate
  • Civil partnership certificate
• when picked up by a representative:
  • written authorization from the authorized person,
  • their ID and
  • Your own ID
• for other people, such as close relatives:
  • Proof of legal interest, such as
    • Certificate of inheritance
    • Land register extract
• If necessary, you can obtain further documents from the responsible authority

Please note

• You cannot apply for the certificates by telephone.
• You cannot obtain information about the processing status over the phone.
• If you no longer know the location of the civilly registered event, you can write to the General Register of Hamburg's Civil Registry Offices. They can determine which registry office recorded the civil status event.
• For civil status events (birth, marriage, death) that were registered in a Hamburg registry office from 2009 onwards, further certificates can be issued in all Hamburg registry offices.
  • These certificates, which are issued by a registry office other than the one that issued the certificate, are marked with the words "Certificate in accordance with Section 67 Paragraph 3 of the Civil Status Act".
  • Certificates with this addition are not recognized abroad. They must be issued by the registry office with the original jurisdiction.
• For death certificates from deaths that occurred more than 30 years ago, please contact the Hamburg State Archives (see link). You can apply for a death certificate for a death that occurred on a German seagoing vessel at the Registry Office I in Berlin.

Deadlines

The 30-year period for maintaining the death register by the registry office must not yet have expired.

Procedure

• You submit an application for the issuance of a death certificate in person or in writing to the responsible authority and attach the necessary documents.
• The responsible authority will review your information and the documents you have submitted. If necessary, they will request additional documents or information from you.
• The responsible authority issues the death certificate.
• You will receive the death certificate by mail unless you have arranged for it to be collected in person.
• The fees are paid by you either in advance or after shipment or upon collection.

Alternatively, you can use the online service.

• You register with the online service and log in with your user data.
• You will be guided through the input mask of the online service.
• The further steps are the same as the personal and written application.

Processing time

The processing time is usually 3 - 10 days.

Fees

18.00 EUR


8 EUR: each additional in the same processing step


Certificates for pension purposes are available free of charge

Legal remedies

Application for a court decision at the District Court of Hamburg, Sievekingplatz 1

Legal basis

Section 55 of the Civil Status Act (PStG)







Section 60 of the Civil Status Act (PStG)







Section 62 of the Civil Status Act (PStG)